Last update: September 4, 2020
What are Personal Data?
“Personal data” are any information relating to an identified or identifiable individual person, such as a person’s name or also their hobbies. We process personal data only to the extent necessary and for the purpose of providing a functional and user-friendly internet presence, including its contents and the services offered there.
“Processing” of data means any operation or set of operations carried out with or without the aid of automated processes relating to personal data, such as collection, recording, organization, sorting, storage, adaptation or alteration, retrieval, consultation, use, disclosure by transmission, dissemination or otherwise making available, alignment or integration, limitation, erasure or destruction.
The legal basis for data protection can be found in particular in Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of individuals with regard to the processing of personal data, on the free movement of such data and repealing Directive 95/46/EC (“General Data Protection Regulation”, GDPR), as well as in the Federal Data Protection Act (BDSG) and Telemedia Act (TMG).
The Business Romantic Society Verwaltungs GmbH
c/o Thema1, Torstraße 154, 10115 Berlin, Germany
Registered at local court (Amtsgericht) Berlin-Charlottenburg under HRB 214167 B
Represented by managing directors Till Grusche, Tim Leberecht
TAX ID 30/178/51077 / VAT ID DE315014082
Controller is any natural or business person, which decides on the purpose and means of data processing on its own or jointly with others
Scope and Location of Data Processing
We as well as our external service partners process your data for the purpose of providing our websites and services, including our online events, online shop as well as providing hard- and software through such external service partners. The data categories affected are contact information, user behavior or other information that constitutes personal data provided to us.
In general, we process your personal data in the EU/EEA. If third-party providers engaged by us process personal data outside the EU/EEA, data protection standards applicable in the EU are ensured (for details see below). For more information you may also contact us via email to: firstname.lastname@example.org
In the event you refrain from providing such data you may face legal disadvantages, for example, no answer to your email sent to us.
Furthermore, we have implemented technical and organizational measures to ensure that the data protection regulations are observed both by us and by external service providers. Each of our websites are operated through a safe SSL-connection. If an SSL-connection is activated third parties are prevented from reading any data that are transferred by you to us.
You have the following rights:
- the right to access,
- the right to rectification or erasure,
- the right to restriction of processing,
- the right to data portability,
- the right to withdraw your consent,
- You further have the right to object, on grounds relating to your particular situation, at any time to processing of your personal data based on point e or f of Art. 6 para. 1 s.1 GDPR, including profiling based on those provisions.
To act according to your rights set forth above you may contact us via email to: email@example.com
You have the right to lodge a complaint with the data protection authority of your choice (for example: Berliner Beauftragte für Datenschutz und Informationsfreiheit, Friedrichstr. 219, 10969 Berlin or firstname.lastname@example.org).
Storing and Deleting Data
The data are deleted if you withdraw your consent and/or such data are no longer necessary for the purpose of processing. We or the engaged third-party services delete your data according to the following criteria: Time and completion of requests, lapse of legal
retention periods, settings provided by third-party providers etc. Furthermore, we store your data if we are obliged to do so in accordance with legal retention periods (e.g. German Commercial Code (HGB) or German Fiscal Code (AO)).
Data Processing When Visiting Our Websites
Visiting a Website
We (or the web space provider) collect data on each visit to each of our websites (so-called server log files) for statistical evaluations for the purpose of optimizing our services and in order to guarantee the stability and operational security of the websites.
Our websites partly use so-called technical cookies for a user friendly and technical adequate presentation of the websites. Cookies are small text files which are stored on your device and in your browser.
We use so-called session cookies. After the end of the session these cookies will be deleted automatically. The session cookies are used in order to associate successive page requests with the individual users, who at the same time access our respective website.
Other cookies will be stored on your device until you delete them. These cookies enable us to recognize your browser during your next visit. We also use third-party cookies for different purposes, including marketing. For details please refer to the following section and the list of third-party cookies and providers used by us.
OPT-OUT: You can adjust your browser to notify you, before you receive a cookie or to decide to accept cookies on a case-by-case basis, to completely or partly exclude all incoming cookies and to activate the deletion of cookies automatically when the browser is closed.
You may manage many online advertisement cookies provided by companies via the American web page WebChoices:
Digital Advertising Alliance's Consumer Choice Tool for Web US or the web page of the European Union Your ad choices. We would like to inform you that the usage and especially the convenience of usage without using any cookies may be limited.
In the event personal data are processed such processing is based on Art. 6 para. 1 s.1 lit. f. GDPR with our legitimate interest in the presentation of a user friendly and technical correct website, or, where required, your consent (legal basis Art. 6 para. 1 s.1 lit. a. GDPR).
Third-Party Cookies and Similar Technologies on Our Websites
Our websites use third-party cookies and similar technologies. Some of these third-party cookies and similar technologies are necessary for our online service, some are needed for improving the functionality of our online services or used by us for marketing purposes.
Details about the third-party cookies, similar technologies as well as other third-party services used on our website are set out here
Contacting Us, Newsletters, Further Third Party Providers
If you send us any requests via email, online contact form or otherwise contact us your details in this request are processed by us as follows:
We may also engage third party providers for processing your data for the purposes mentioned above.
With the email newsletter we inform you about our products, events and services. For the registration to the newsletter only the email address is needed.
If you register for the newsletter, your email address will be transmitted to us (or to the engaged third party provider) and stored there.
After registration, you receive an email to confirm the registration (“double opt-in”). You may also receive emails and newsletters from us based on an existing contractual relationship with you. You may unsubscribe from such newsletters anytime and will not incur any costs other than the transmission costs according to the basic tariffs.
We use “Mailchimp” by The Rocket Science Group LLC d/b/a Mailchimp, 675 Ponce de Leon Ave NE, Suite 5000, Atlanta, GA 30308, USA as third party provider for the purpose of sending emails and newsletters.
For this purpose, the provider of Mailchimp processes the IP address, device name, mail provider, first and last name and date on servers in the USA. The US company of Mailchimp is certified according to EU-US-Privacy-Shield agreement and thus guarantees compliance with data protection regulations in the EU (see: Privacy Shield framework).
Withdrawal of consent / OPT-OUT: You can withdraw their consent to the processing of Data for the purpose of sending the newsletter or evaluation of related data at any time. The withdrawal can take place over a link, which is contained in each newsletter, or by separate message to us. You will not incur any costs other than the transmission costs according to the basic tariffs.
Further Third-Party Providers
Data Processing On Our Social Media Pages
We operate social media pages on Facebook, Instagram, and LinkedIn, whereas data are processed by us and the provider of the social media. This type of service allows interaction with social networks or other external platforms.
The respective provider of social media assumes the data protection obligations towards you, such as information on data processing, and is the contact person for rights. This follows from the fact that such provider has direct access to the relevantinformation on the social media pages and the processing of data. However, you are also welcome to contact us if this should become necessary and we will then forward the request to the respective provider if necessary.
Data processing takes place with consent or for the purpose of answering user enquiries (Art. 6 para. 1 s.1 lit. a or b GDPR) or on the basis of legitimate interests in improving the services, advertising and marketing activities and presentation to the outside world (Art. 6 para. 1 s.1 lit. f GDPR). The interaction and information obtained on our websites are always subject to your privacy settings for each social network. This type of service might still collect traffic data for the pages where the service is installed, even when you do not use it.
It is recommended to log out from the respective services in order to make sure that the processed data on our websites isn’t being connected back to your social media profile. The social media providers may process your data outside the EU/EEA (mainly: USA). The US companies by Facebook and LinkedIn are each certified according to the EU-US-Privacy-Shield agreement and thus guarantees compliance with data protection regulations in the EU (see: Privacy Shield framework).
Page Insights on Facebook
Facebook (by Facebook Ireland Ltd., 4 Grand Canal Square, Dublin 2, Ireland) and we use the Page Insights function to process statistical data from Users of Facebook pages (see also the agreement at: https://www.facebook.com/legal/terms/page_controller_addendum). This involves the processing of data in the form of so-called 'page insights', which are described in more detail at How to Manage Your Facebook Business Pages.
Page Insights on Instagram
Data processing on our LinkedIn Page